Free Maintenance Request Form Template

A maintenance request form is the simplest way for a tenant to tell their landlord exactly what’s wrong — and for a landlord to have everything needed to fix it, in writing, the first time. Instead of a string of texts or a rushed phone call, a good maintenance request form captures the essentials up front: what the issue is, how urgent it is, when someone can access the unit, and often a photo of the problem itself.

Landlords use a standardized form for a few reasons: it creates a paper trail useful for insurance and for coordinating with a contractor, and it saves time — a tenant who fills in category, urgency, and access times gives a landlord everything needed to triage the job, instead of five follow-up questions.

The tool below is a free, printable, and fully editable maintenance request form template. Fill in your property details and it generates a clean tenant maintenance request form you can download as a PDF, print, or share as a link — no signup, no app, and no account required for your tenant to use it.